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1. Rental Guidelines This section is complete This section is incomplete
2. Contact Information This section is complete This section is incomplete
3. Reservation Information This section is complete This section is incomplete
4. Supplemental Questions This section is complete This section is incomplete
5. COVID-19 Release, Indemnification, & Hold Harmless This section is complete This section is incomplete
6. Americans with Disabilities Title III Notice This section is complete This section is incomplete
7. Release and Signature This section is complete This section is incomplete

Rental Guidelines

REQUIRED*
1. By checking this box I:
Acknowledge that I am a representative of a Coppell-based 501(c)(3) organization and have read and agree to the Rental Guidelines posted on the Biodiversity Education Center website in full and agree to follow all guidelines, City ordinances, and local laws during my reservation.
Related Link
Rental Guidelines
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Contact Information

Non-Profit Information
Non-Profit Name*
Address*
City*
State*
Zip Code*
Please Select Your Phone Carrier:*
Representative Information
Representative's Name (First Name, Last Name)*
Date of Birth*
Date of Birth
Representative's Phone Number*
Email Address*
Secondary Contact Name (First Name, Last Name)
Date of Birth
Date of Birth
Secondary Contact Phone Number
Secondary Contact Email Address
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Reservation Information

Requested Date*
Requested Date
Requested date must be 7 business days prior to requested event date.
Requested Time*
Requested Time Start Time
—
Requested Time End Time
Reservations are only available 8 am to 8 pm, Monday through Friday and 8 am to 4 pm on Saturdays.
Is this a Scout-related rental?*
1. Yes
2. No
Estimated Attendance*
Maximum attendance: 40
Facilitated Activity (Scouts Only)*
One facilitated activity per rental allowed at an additional cost of $30. To add an education activity to a facility rental, please select the activity of your choice.
1. Lesson or Game
2. Hike
3. No Activity
Activity Selection
Related Link
Activity Descriptions
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COVID-19 Release, Indemnification, & Hold Harmless

For good and valuable consideration including the privilege of using any Coppell Community Experiences facility (the, “Facility”), the Undersigned, do by these presents for myself, my agents, heirs, executors, administrators, and assigns, hereby release and agree to hold harmless the City of Coppell, the Parks and Recreation Department, its officers, officials, agents, contractors, instructors, employees, and any person acting on behalf of the City of Coppell (collectively referred to as the “City”) from any and all actions, causes of action, claims, demands, lawsuits, attorney’s fees, costs, or damages arising from or resulting from any property damage, personal injury, illness, permanent disability, and/or death sustained by me in connection with my use of the Facility.
I, for myself, my agents, heirs, executors, administrators, and assigns further agree to indemnify, hold and save harmless the City from any and all claims, damages, causes of action of any kind whatsoever, statutory or otherwise, property damage, personal injury, illness, permanent disability, death, lawsuits and judgments, court costs, expenses and reasonable attorney’s fees, and all other expenses resulting directly or indirectly from the actions, omissions and/or activities of me in connection with my use of the Facility. I understand that this release, indemnity and hold harmless agreement shall apply whether or not the claims, damages, causes of action of any kind whatsoever, statutory or otherwise, property damage, personal injury, illness, permanent disability, death, lawsuits, judgments, court costs, attorney’s fees or any other expense arises directly or indirectly from my own negligence, omissions, willful and/or intentional acts.
In addition, I make the following representations and acknowledgments upon which I intend the City to rely: 1. I acknowledge the contagious nature of a novel coronavirus designated SARS-CoV2 which causes the disease COVID-19 and voluntarily assume the risk that I may be exposed to or infected by COVID-19 in connection with my use of the Facility and that such exposure or infection may result in personal injury, illness, permanent disability, and/or death. I understand that the risk of becoming exposed to or infected by COVID-19 in connection with my use of the Facility may result from the actions, omissions, or negligence of myself, others, and the City. I also understand that because the Facility is open for use by other individuals, I recognize that I am at higher risk of contracting COVID-19. 2. I acknowledge that I am personally responsible for my safety and actions while using the Facility and I agree to strictly adhere to all City rules, regulations, and/or policies governing my use of the Facility and will follow any and all lawful directions provided by City employees in connection with the same. I fully understand and agree that I may be immediately removed from the Facility by the City for failure to fully comply with the terms and conditions of this release, indemnity and hold harmless agreement.
I certify that I have read the foregoing instrument, that I understand its terms and conditions, that I make this waiver voluntarily and that I have not relied upon any representations made by the City in signing this release. I further certify that I am an adult, in sound mental health, and fully capable of making this waiver of liability.
REQUIRED*
1. By agreeing electronically, you acknowledge that you have both read and understood all text presented to you as part of the application process.
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Americans with Disabilities Title III Notice

As a government entity, the City of Coppell strives to make available facilities open for public use in a manner consistent with Title II of the Americans with Disabilities Act (ADA) of 1990. We hope that as you utilize our facilities, you will find them accessible and efficient for your needs. In compliance with the non-discrimination requirements of Title III of the ADA, a community group, non-profit entity, or private business must facilitate, at its sole expense, any disability-related request for reasonable accommodation, effective communication, or program modification that does not impose undue burden (significant difficulty or expense). A government entity has no obligation to facilitate requests for reasonable accommodations connected to an event or activity sponsored or managed by a community group, non-profit entity, or private business that is making use of government-owned facilities. If you have any questions or concerns in regard to the accessibility of any City facilities being utilized by a community group, non-profit entity, or private business, please notify the manager of that particular facility or Kori Allen, ADA & Capital Programs Coordinator, at 972-462-5148.
REQUIRED*
1. By checking this box, you acknowledge that you have both read and understood the information in this notice.
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Release and Signature

The information requested on the Non-Profit Organization Rental Application will be used to determine approval for your request. Submitting an application request DOES NOT guarantee approval. Your request is NOT finalized until you have submitted the completed application and paid all associated fees. Additional information, documentation, permits, and fees may be required based on requested activities. Equipment/Vendor Requests are not permitted on site until requested information, documentation, permits, liability insurance/endorsements have been submitted and approved.
Any misrepresentation in this application or deviation from the final approved conditions may result in the immediate revocation of the approval, the halting of the reservation, and possible loss of ability to host future events.
By signing below, you are agreeing to adhere to the rules outlined in the Rental Guidelines/General Park Rules/Code of Ordinances/State Laws. You understand that failure to comply may result in denial of any subsequent use of facilities and/or termination of the rental agreement. You also understand that Coppell Parks and Recreation reserves the right to terminate a rental during the activity if conditions so warrant.
REQUIRED*
1. By checking this box, I acknowledge that I have completed the Corporate Retreat Rental application and release statement above.
Applicant Signature*
By typing your name in the "Applicant Signature" space, you agree to the terms listed above.
Date*

Leave This Blank:

1. Receive an email copy of this form.
Email address

This field is not part of the form submission.
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BEC Non-Profit Organization Rental Application

Steps

Rental Guidelines

Contact Information

Reservation Information

Supplemental Questions

COVID-19 Release, Indemnification, & Hold Harmless

Americans with Disabilities Title III Notice

Release and Signature